The Records Unit is responsible for the documentation of all legal commitments
for each inmate. The records officer’s responsibilities are many:
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Verification of initial commitment order.
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Court appearance date entry.
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Notification of all warrants lodged against inmate.
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Time computations and notification of county sentences (amount of time served
and release date).
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Update of charge information after court appearances.
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Process of state prison commitments.
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Process of paperwork for county sentenced inmates applying for conditional
release, and forwarding of applications to the Probation Department.
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Process of bails and bonds received at the correctional facility.
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Verification of paperwork prior to an inmate being released from the facility
or court. Once a release is confirmed, the records officer “releases” the
inmate in the Jail Management System and notifies the appropriate housing unit.
The inmate is then released from custody.