The Records Unit is responsible for the documentation of all legal commitments for each inmate. The records officer’s responsibilities are many, including:
Verification of initial commitment order.
Court appearance date entry.
Notification of all warrants lodged against inmate.
Time computations and notification of county sentences (amount of time served and release date).
Update of charge information after court appearances.
Process of state prison commitments.
Process of paperwork for county sentenced inmates applying for conditional release, and forwarding of applications to the Probation Department.
Process of bails and bonds received at the correctional facility.
Verification of paperwork prior to an inmate being released from the facility or court. Once a release is confirmed, the records officer “releases” the inmate in the Jail Management System and notifies the appropriate housing unit. The inmate is then released from custody.
